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Is PowerPoint Making Us Stupid?

Posted: 11/15/2011 11:41 am

How many mindless presentations have you sat through in business and life?

How many numbing slides have you had to endure of pie charts or ones littered with hundreds of words? How many times have you sat through a presentation in which the speaker was, literally, reading aloud the content on the slides that are right in front of you? How many times have you sat there while someone (poorly) read a speech while stammering behind a podium. The amount of content (both in traditional media and online) about death by PowerPoint is staggering.

Why do we -- as a society -- put up with up?

It's probably one of the last media frontiers that we need to take a serious look at, implode and re-invent. Yes, presentation software (be it, PowerPoint, Keynote, Prezi or others) are simply tools to help a message get communicated, but it's gone beyond that to the point where the presentation software is the message... and not the true message (it would make Marshall McLuhan cry). In the recently published Steve Jobs biography by Walter Isaacson, Jobs discusses how he re-invented Apple during the iMac phase by abolishing the use of presentation software in meetings. He felt that people were relying on the creation and presentation of a slide deck instead of actually thinking about the business problem and how to solve it. On page 337 of the telling biography, Jobs says, "People who know what they're talking about don't need PowerPoint."

It's the content, stupid.

It seems obvious enough, but the idea that a presentation is only as good as the content being presented has become a lost art. It's so fundamental (and obvious), but it's true. Ultimately, people use bullet points because they're worried they may forget something (which means, they don't know their content well enough) or they use fancy charts (which means that they can't explain something simply enough without a visualization) or they use fancy images or video (because it acts as a diversion to the fact that their own content is not as compelling).

There's one simple and easy way to create and give a great presentation...

Know your content (inside and out). If you don't, ask yourself this: "Should I really be presenting this material as a subject matter expert if I, myself, truly don't know it and have to hide behind bullet points or bar graphs?" Here's the thing: amazing images, hilarious videos, powerful infographics, bullet points and bar graphs are all incredible components to integrate into any presentation so long as the presentation can be done -- 100 per cent in its entirety -- without them. Think about some of the best presentations you have seen to date. Most of them used some form of multimedia but all of that media was a bonus. It acted as a vessel to simply push the speaker's message out there in a brighter and more powerful fashion.

The problem is that many presenters feel that the presentation is the presentation. It isn't.

The presentation begins (and ends) with the content and how the presenter delivers it. You don't have to ditch PowerPoint, but you don't need it. If you can augment your presentation by sprinkling it in, by all means... go for it. If software, audio visual, the type of microphone, etc... dictates how your presentation will be perceived, you need to return to the roots of what you're presenting and why you're presenting it, in the first place. Here's an easy way to think about it...

The three C's of a great presentation:

  1. Content. What am I being asked to present? What is the story here? How can I tell it in a simple way? How can I create a simple story that pulls it all together?
  2. Compelling. How well do I know my content? How well am I using my body language and words to deliver my content? What else can I do to make my presentation both memorable and actionable? How well have I practices this material be compelling in my delivery?
  3. Compassion. How can I get people to emotionally connect to me? How candid am I being with the audience? How much do I care about the audience? How much do I care about the content? How much emotion can I deliver?

Great presentations don't happen by accident. 

People forget that the best presentations are also a performance. They are art. The best presenters (like the best actors, artists and musicians) commit to the practice, study and performance of presentations. It's not an easy art to master (it takes years for some...with proper coaching, mentoring and instruction). Steve Jobs didn't wander out on to a stage and hope for the best (and if not, rely on his PowerPoint slides to deliver the message). He worked obsessively on everything from the core message to how the lighting in the room was set. He felt that those who didn't put the time and effort into this were bozos (granted, he felt that most people were bozos). Steve Jobs was a master presenter, and you can be too if you're willing to focus on the content and step away from the PowerPoint.

What presentations tips would you add?

Mitch Joel is president of Twist Image -- an award-winning digital marketing agency. HIs first book, Six Pixels of Separation, named after his highly-successful blog and podcast of the same name is a business and marketing bestseller.

 

Follow Mitch Joel on Twitter: www.twitter.com/mitchjoel

How many mindless presentations have you sat through in business and life? How many numbing slides have you had to endure of pie charts or ones littered with hundreds of words? How many times have yo...
How many mindless presentations have you sat through in business and life? How many numbing slides have you had to endure of pie charts or ones littered with hundreds of words? How many times have yo...
 
 
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07:22 PM on 11/17/2011
PowerPoint does not make us stupid. It's about the presenter, not the PowerPoint. And that’s where people go wrong. They don't realize it’s a tool, a visual aid . . . emphasis on “aid.” One of the other presentation tools I use is Knovio. It helps me get my message across. Because it combines video with PowerPoint, I am able to put my personality into my presentation and not be boring. Knovio is free to use at www.knovio.com.
06:28 PM on 11/17/2011
Great post. Beyond knowing their subject, it’s the presenter’s personality and body language that tie it all together. We’re wired for face-to-face communication.

But so many presenters seem to think that if they have a deck, they are all set – and don’t think so much about their delivery, posture, or mastery of the content. On the flip side, as long as the deck will be made available later, many in the audience just tune out.

In today’s “just send me the deck” world of digital communication and remote collaboration, the presenter is often absent, context is lost, and the presentation is now just a stack of slides that have been shared. And an opportunity is lost to inject life and understanding into the presentation.

A great way to retain the personal touch – and tell the whole story effectively when sharing PowerPoint presentations online or remotely – is to add audio and video, synchronized to each slide.

KnowledgeVision just announced a free online video presentation tool, www.Knovio.com, that makes it really easy to create, edit and share video PowerPoint presentations in minutes. Here’s a link to the press release http://yhoo.it/sazshl

It might not be that PowerPoint is making us stupid, but that we would be stupid to dismiss the importance of body language and the human element for effective communication offline or online.
11:01 AM on 11/17/2011
Very elaborate slides fall into two basic categories. There are a few rare instances where very specific technical information has to be shown in context. Primarily, though, they are the result of middle managers trying, not to inform the audience, but to impress their boss with how much they know. This never works.

Audiences tend to remember what they see over anything else so bullets and graphics do work. The first rule should always be "Comprehension is inversely proportional to the amount of information on a slide." or the K.I.S.S. rule... Keep It Simple Stupid.
07:44 AM on 11/17/2011
The presentations suck because of the people creating them. At one time designers and multimedia professionals used to create slide shows for the corporate world. Now all executives and secretaries think they can do it all themselves, hence the crap that is out there.
05:58 AM on 11/17/2011
When your task is to outline a "strategy" in terms that anyone can understand, power point is a useful tool. The serious idea people will always take away more than the drones. That isn't power point's fault.

. . . although sitting through presentations concocted by drones is always tiresome.
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NerdyStudent
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04:36 PM on 11/16/2011
Without Steve Jobs, this story would not have 19 comments.
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Furfles
Free to think what I want, any old time.
02:43 PM on 11/16/2011
From the start of my university teaching career, 10 years ago, I've been "using" slides (PowerPoint, at first, Keynote now). I've heard colleagues say things like "ooh, you teach from PowerPoint, eh? zzzzz..." Snooping on these colleagues' lectures, who were reading out loud from yellow notepads, I noticed that more than 70% of their class was either asleep or unengaged. In my classes, in spite of the darned slides, students are awake, paying attention, and discussing issues with me and their colleagues. The slides are there for me to ignore them when I want and for me to refer to them when I want. If a student wants to take no notes and spends classroom time engaged in activities that I provide, having the slides as a record of the "lecture" covers helps a lot. Having taken the time to make slides does something to me at a cognitive level that primes me to deliver an effective lecture even if I choose not to use them.
02:12 PM on 11/16/2011
I agree with the points (yes, points) made. I prepare presentations for my boss who, before I started working with him, used the PowerPoint as, essentially, the notes from which he made his presentation. And they were really the almost verbatim text of his story, running to 40 or 50 slides. After several years of working together on this we have gotten it down to 15 - 20 slides of mostly photos -- to provide the backdrop discussed above -- and charts that make the numeric points easier for the audience to grasp. But getting there was a bear!
12:53 PM on 11/16/2011
This article by Edward Tufte is a must read for this topic: See http://www.edwardtufte.com/bboard/q-and-a-fetch-msg?msg_id=0001yB&topic_id=1
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MBryant
11:48 AM on 11/16/2011
I think it is hard to generalize this. I make presentations regularly and it depends on the audience and many factors. Sometimes you are meeting electronically and with people whose primary language is not English and the Powerpoint is the message that is most easily understood. I'm just there to personalize it. Sometimes I'll use a Powerpoint with a visual joke on it - while I tell a story just to lighten the mood - or use a single word to highlight the important point when I'm describing something techincal. Sometimes I'll let the Powerpoint carry the details and I'll add the humor or drive the main point home. There's nothing wrong with Powerpoint -even long Powerpoint decks if used wisely and considerately. I have colleagues who are hostile to Powerpoint because they find them manipulative of your attention and reductive. But isn't that what a Presentation is? There is a place for dialogue, a place for socratic instruction and there is evidently a place for presentation and Powerpoint can help with that.

It's a stupid simplification to say this or that technology makes us stupid or there is one way to tell a story or give a presentation. Powerpoints don't make us stupid, other people's presentations don't make us stupid, we have the choice to be stupid or not. That's the only simple message here.
11:18 AM on 11/16/2011
Great post Mitch, I recently attended a Marketing workshop that literally entailed a 500 slide deck! I believe any medium should be supportive in nature and aim to enhance the audiences comprehension of key points – I too have recognized the recent shift which has made the presentation medium the primary and the content often gets lost in the delivery.

What are some great examples of presentations/speakers that you would recommend I view?
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08:09 AM on 11/16/2011
Excellent comments.

The executives of one company I worked with once had a "five slide rule."
10:26 AM on 11/16/2011
That's a good idea. I was recently at a training session for board members of local Neighborhood Associations and the presenter had over a hundred slides in her Powepoint. This was scheduled as a two-hour training. Doing the math I figured roughly 45 seconds per slide. No way.
She barely got half-way through her load of slide poop.
I conclude that she was not qualified to give training.
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russell merifield
03:36 AM on 11/16/2011
One Power Point weakness not raised is that the Presentation often becomes the record. A list of bullets without any other explanation is not of much help for those who did not attend, but want to know what went on.
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Mitch Joel
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06:30 AM on 11/16/2011
That activity is a little lazy too - we shouldn't confuse an important presentation with the need for a leave-behind or supporting documents.
12:16 AM on 11/16/2011
Most of the time Powerpoint is used incorrectly. It should be used as a visual tool to complement a presentation but far too often it is used to place the presentation text on screen. When it is done like that it is pointless and irritating. The problem is not with Powerpoint but with presenters who have little idea of how to do an effective presentation.
11:30 PM on 11/15/2011
Good article, a good presentation can have 25 slides or none at all. It mainly depends on the audience.

Sometimes though, forcing your subject matter experts to use slides gets them to summarize the material to its' essential details. Having managed a lot of great engineers and scientists, some people have to be encouraged to stay on topic. Speaking is an art and sometimes your best people won't be artists.