I'm dealing with an avoider. I find it very frustrating.
Every once in a while you will encounter a situation where you want to deal with it in a calm, professional manner, and the person with whom you want to deal with, does not want to deal with it at all!
An avoider is someone who truly hates confrontation. They would rather the situation sit and fester than to sit down and handle the issue with you directly.
In fairness, many of us prefer to avoid than to have a confrontation. I mean, who really likes confrontation? Not I that's for sure. However, it is important to deal with some issues instead of avoiding them and having them potentially blow completely out of proportion.
When an "issue" occurs, you have 24 hours to start to deal with it. It might mean that you say to the other person that you want to talk about it, you might arrange a meeting, but you must do something within the first 24 hours to show that you are willing to deal with the issue and not avoid it.
I called Mary and outlined the situation. I was careful that I used "I" language instead of "you" language (to avoid making her defensive), I was very aware of my tone of voice and I was well prepared for what I wanted to say.
When I called Mary, I got her voice mail. My message outlined quickly what the situation was. I avoided placing blame. I told her I was wanting to speak to her directly so that we could reach a mutually acceptable solution. I was professional, clear and upbeat. I asked her to call me back at her convenience.
She sent an email to our office manager, Caroline (and thereby avoided me all together) asking to be removed from our distribution list and wanted to avoid further contact from our office.
Not exactly the nice friendly approach that I way I was hoping we could deal with this misunderstanding.
I called her again and left another voice mail asking if we could talk about this, as I wanted to avoid any hard feelings whatsoever. In my voice mail I did mention that I would follow up my call with an email with my proposed solution.
I hate dealing with these types of issues on email. Be sure to use email as a confirmation tool, instead of a confrontation tool.
Long story short, I have had no direct contact whatsoever with Mary. She has only responded to Caroline via email, refusing to discuss anything with her or me.
I did everything I could do to deal with the situation professionally, but she was unwilling.
Sometimes we will meet others who are not nearly as professional or courteous as we are. Sometimes we will have to deal with the situation in a manner that makes us uncomfortable.
Remember to always take the high road. I regret nothing that I did in the encounter with Mary. I do regret that her need to avoid discussing the situation meant that there would be hard feelings.
When dealing with confrontation follow a few simple rules:
- use "I" language, instead of "you" language
- avoid blame, and focus more on solving the situation
- be prepared so you are not reacting to the situation, and are responding to the situation
- take the professional path (the high road), even in your personal confrontations
- know when to walk away
I'm sorry a simple misunderstanding has become a major issue. I have learned that even the "right" approach doesn't always work, and that you need to be flexible when dealing with confrontation. I wonder what Mary learned from our encounter.
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